Document Management Services
Data Engineering Management Services will control the life cycle of documents in your organization— how they are created, reviewed, published, and consumed, and how they are ultimately disposed of or retained. With our document management software experience and operating processes, we provide a scalable, complete solution for your company, small to large.

We know that an effective document management solution specifies:

  • What types of documents and other content can be created within an organization.
  • What templates to use for each type of document.
  • What index fields, or "metadata" to provide for each type of document.
  • Where to store documents at each stage of a document's life cycle.
  • How to control access to a document at each stage of its life cycle.
  • How to move documents within the organization as team members contribute to the documents' creation, review, approval, publication, and disposition.
  • What policies to apply to documents so that document-related actions are audited, documents are retained       or disposed of properly, and content important to the organization is protected.
  • How documents are converted as they transition from one stage to another during their life cycles.
  • Which documents are treated as corporate records, which must be retained according to legal requirements and corporate guidelines.

Data Engineering can customize the features that implement these aspects of document management. We will ensure that our solution for your company’s needs will deliver any document, anytime, anywhere, subject to the controls appropriate to each document type.

Data Entry Services

Fast, Accurate, Low-Cost Data Entry with Verification

Data Engineering provides assistance with complex data entry projects that require keen awareness and attention to detail. Our high volume data entry services provide 99.95% accuracy or better, which means your data is always extremely reliable. With the capacity for higher keystrokes per minute at 99% accuracy, Data Engineering can provide rapid turnaround for your organization's needs and timelines.

We process data from paper, scanned images, or any type of microfilm, supporting a variety of departments and administrative functions.

Common Forms Processed

  • Accounting: AR/AP Invoices, Vendor W-9s, Expense Reports, Orders
  • Customer Service: Product Warranties, Rebates
  • Human Resources: Employee Surveys, Benefit Forms
  • Marketing: Customer Satisfaction Surveys, Mailing Lists
  • Technical/Engineering: Product Manuals, Price Catalogs

Data Engineering recognizes that to achieve the highest conversion accuracy requirements, or for conversion of handwritten material or poor quality machine generated text, manual data entry is the preferred approach. Many customers are surprised to discover that the cost for manual conversion is very competitive with OCR for many projects. We also offer typesetting, conversion to ASCII, rtf, HTML, SGML, and XML. A variety of manual and programmatic clean up and data tagging methods used to achieve the final product.

Data Migration Services
Our consultants evaluate the data that exists within your organization and can provide fast, reliable and cost effective data migration. The streamlined conversion process will leverage your existing asset, work management and maintenance data through clean-up and enhancement. Our flexible conversion process can be efficiently applied to both high and low volumes of data.

  • Data Building
  • Data Scrubbing
  • Data Configuration
  • Data Migration
  • Data Interfacing

We migrate data from source environments (Microsoft access, Excel, formatted text formats and other Legacy systems) to the Maximo instance(s) based upon the results of the Assessment Analysis of end-user requirements. We also recommend operational improvement methods that can be achieved with system data integrity functions and validation rules, as well as recommendations for “scrubbing” and/or improving source data to comply with these rules.
Our Data Migration Services include:

  • Data scrubbing
  • Importing source data into the development instance
  • Testing for compliance with the requirements defined in the Maximo Assessment phase(s)

During data migration, we can also test:

  • Maximo Applications for compliance with business requirements
  • Maximo reports - Actuate, BIRT, Cognos, Brio, Crystal Reports, Business Objects, etc
  • Maximo integration(s) with other external enterprise applications